Valida · CAE and access control · Available
Coordination of business activities, under control.
Manage contractors, workers and their mandatory documents. Valida checks compliance, warns you about expiry dates and tells you instantly who can enter.
For whoever coordinates contractors and subcontractors.
Built for the coordination of business activities (CAE) under Royal Decrees 171/2004 and 1627/1997, for venues, construction sites, plants and parks where external companies work.
Documents up to date
A traffic light per company and per worker: approved, pending, expired or rejected.
They know what to submit
Each external company uploads its documents and sees what's missing. It only sees its own data and that of its subcontractors.
Who can enter
Search by ID number, name or company, with the documents blocking access.
Compliance you can prove
Every validation, change and entry is logged with user, date and reason.
Companies
Contractors and subcontractors, in a tree.
The whole subcontracting chain, with the document status at each level.
- Multiple levels
- Visual tree
- Status per company
Documents
Review with traffic lights and versions.
Administrative and technical validation of each document, with its version history and what each risk profile requires.
- Document traffic light
- Versions
- Risk profiles
Expiry dates
Alerts arrive before anything expires.
Automatic emails for expiries, validations and rejections, with templates you can adjust.
- Email alerts
- Templates
- Blocking documents
Access
From the office to the turnstile.
Eligibility checks by ID number, name or company, and a turnstile connection to log entries and exits.
- Search by ID number
- Authorised sites
- Turnstile connection
Valida on mobile.
How it works.
It is set up with your company structure and your requirements. Companies and workers can be imported from Excel.
Set up
Define the risk profiles, document types and company structure.
Validate
Contractors upload documents, your team reviews them and the traffic light updates instantly.
Control
Reception checks in seconds whether someone can enter, and turnstiles can query it directly.
CAE and access control
Compliance, checked at the gate.
The starting pointIf documents live in folders and emails, nobody at the entrance knows for sure whether a worker can go in.
What changesWith Valida, reception sees the same status as the health and safety officer, at the same moment.
Learn moreWhat's included.
Unlimited internal users on every plan. The price depends on the number of external companies.
Companies
- Contractors
- Subcontractors
- Sites and centres
Documents
- Traffic light
- Versions
- Technical validation
Alerts
- Expiries
- Rejections
- Email templates
Access
- Search by ID number
- Blocking documents
- Turnstile connection
Reports
- Compliance dashboard
- Excel, CSV and PDF
- Audit log
Data
- Hosted in the EU
- Daily backups
- Catalan, Spanish and English
Frequently asked questions
What health and safety managers usually ask.
Valida is built to Royal Decrees 171/2004 and 1627/1997, with document control, validation and a record of every step.
No. Each external company only accesses its own data and that of its subcontractors.
Yes. Turnstiles check whether a person can enter and log entries and exits in real time.
There are monthly plans based on the number of external companies, with unlimited internal users. Large venues have a custom plan.
Go to valida.pro or write to us from the contact page and we will show it to you.